Full Human Rights Campaign Volunteer Terms and Conditions and Code of Conduct

Volunteer Terms and Conditions, Standards of Good Conduct, Conflict of Interest and Photo Discosure

HRC’s reputation as a leader in the fight for LGBTQ+ equality is the result of decades of work on behalf of its members. It is HRC’s duty to safeguard this reputation for the benefit of its members and the organization’s continued good work. In order to sustain HRC’s positive image, all volunteers1 must demonstrate good conduct in dealings with and on behalf of HRC and in dealings with the community as a whole. Individual real and perceived actions that violate legal or ethical principles or their spirit or intent, compromise the organization and endanger its reputation. As a result, this may result in a person being relieved of their volunteer responsibilities and denied the privilege of volunteering for HRC in the future.

HRC’s champions equality in all areas of its engagement. Enabling volunteers, staff and participants to feel welcome and safe is a top priority. Volunteering with HRC is a privilege. As such, volunteers whose real and/or perceived behaviors run contrary to HRC’s ability to create and maintain a safe, inclusive and welcoming environment, whether those behaviors are intended or unintended, may be relieved of their duties.

1 All volunteers include general volunteers, sub-committee members, steering committee members, members of HRC’s Boards of Directors and Board of Governors and others who volunteer with HRC.

Standards of Conduct 

All volunteers are expected to follow the spirit and intent of these standards and avoid any actions that may be perceived as violating the standards. This list includes general standards of conduct. This list is neither exhaustive nor meant to cover all behaviors

Volunteers are the lifeline of our organization and we rely on their generous contributions of their time and effort in pursuit of HRC’s mission. By registering to volunteer with HRC, you agree to:

Treat others with dignity and respect. As part of HRC’s commitment to equal opportunity, discrimination or harassment of any volunteer will not be tolerated. Derogatory or humiliating jokes, slurs, intimidation, or other harassing conduct is not acceptable. HRC volunteers have the right to engage in an environment free of sexual innuendo, inappropriate remarks, unwanted touching or advances and any other behavior that creates a harassing, hostile or offensive environment.
Actively participate in proactively creating the most welcoming and inclusive environment possible for staff, other volunteers and the community at large. This is defined by abiding by the inclusive norms and behaviors that HRC has established and provides training to all volunteers.

Maintain a safe and secure environment by following all HRC security policies relating to personal and physical security and notifying the appropriate lead of any potential security risks, threats or incidents in a timely fashion.
Deal openly and honestly with fellow volunteers, HRC staff and community members. Maintain the highest standards of fiduciary and ethical conduct and efforts in good faith, such that HRC’s mission of equality shall be advanced.
Do not bring firearms and/or ammunition either in one of HRC’s places of business or while volunteering for HRC, even if you hold permits (open carry, concealed, etc.) for those materials.

Report for volunteer duties free of impairment from alcohol and illegal drugs. HRC values the safety and well-being of our volunteers. We recognize that alcohol consumption by volunteers of legal drinking age may occur at HRC events. Volunteers are asked to conduct themselves professionally and bear in mind that you are always representing HRC, whether before or after responsibilities are completed. Consuming any alcohol prior to the completion of significant volunteer responsibilities is strongly discouraged.
Serve as an ambassador for HRC. While volunteers do not act as an official agent or spokesperson for HRC, your connection is generally known to your personal and professional networks. Volunteers are asked to use their best judgment when deciding what information to post on social media, bearing in mind the volunteer role as ambassador, knowledge resource, relationship-builder and promoter for HRC. HRC encourages enthusiasm; however, volunteers are expected to verify their information is factually accurate, use their own voice (never post HRC information anonymously) and maintain confidentiality. If a volunteer is approached by the media for an official statement, please always refer them to HRC’s Communications department who handle all media inquiries concerning the organization’s position on issues affecting our community.

Ensure a safe and secure environment for youth who wish to volunteer. HRC values, fosters, and encourages the leadership of young people in the movement for LGBTQ+ equality and offers significant structured opportunities for youth involvement and leadership through various programs. As such, HRC recognizes its special responsibility to minors that place their trust in the organization by volunteering and thus have the following guidelines for their volunteer participation:

Minors may not join an HRC Steering Committee.
Minors must obtain parental consent before volunteering at HRC events.
Minors may volunteer at public events such as Prides, community events, town halls, lobby days, and annual gala dinners.
Minors may not volunteer in residences or at other private events.
People under 21 may not be served or consume alcohol, nor serve alcohol.

Respect confidentiality.

HRC routinely photographs and videos events and activities attended by volunteers, members, supporters and the general public. Consent signage are posted at events so that all attendees are aware that their image may be captured and they may tell the photographer or videographer if they wish not to be photographed or recorded. Minors will not be photographed or recorded without the express written consent of the parent of legal guardian. Volunteers are asked to act in accordance to this commitment to respecting confidentiality when photographing events they are working, including ensuring signage is displayed accordingly.
Volunteers are expected to put forth effort to avoid any real and perceived conflicts of interest and to always act in good faith and with the highest ethical standards. 

By signing up for an event through this Portal, you are granting the Human Rights Campaign the right to use any photographs, video, audio or other recordings (collectively "Media") of you, as well as your name and biographical information, on the local HRC steering committee website, in local steering committee communications, and/or in other Human Rights Campaign or Human Rights Campaign Foundation publications and communications. HRC’s rights, including but not limited to copyright and publicity interests, shall be perpetual, royalty-free, for an unlimited number and manner of uses, and shall encompass any edits, modifications, derivative works and other adaptations of any Media, including but not limited to uses and adaptations on HRC and other nonprofit organization social media accounts and marketing materials.

By using the Portal, you release, discharge, and hold harmless HRC from any claims, demands or causes of action that you may now or hereafter have, including but not limited to, claims for invasion of privacy or right of publicity, copyright infringement, or any other right arising out of or relating to any Media incorporating the Information.